Hacks for Filing and Documentation for SSPs

This section has 2 hacks in it.
“Files are like contracts. No one really needs them until there’s a problem!”
Cynthia Kyriazis
Filing and documentation is the process of writing down and cataloging critical information. This is done for transparency, and to ensure that the information is preserved and available to more people. Documentation and filing can seem completely out of reach to time-strapped harm reduction leaders who are constantly navigating what can feel like a crisis rollercoaster. At the same time, NOT doing them will, in the long run, cost the agency time and energy because without documentation, critical information gets lost.

Documentation and Filing

There is one simple and straightforward way to store physical files – in a filing cabinet with a lock or security system. Most SSPs keep the majority of their files electronically.

Tips to Get Documentation Done

So, how does a time-strapped leader make time for something they really do not want to do like filing and documentation?

More Resources

Don’t reinvent the wheel
During our development Harm Reduction Hacks have collected together a large number of resources from around the web you can find these in our resource folder in Google Docs. We are also always looking for more so help us by suggesting any resources we may have missed.
Suggest a Resource

External Resources

Collected from around the web
There are a number of external resources that contributed to the development of Harm Reduction Hacks. Here are a selection relating to this section:


The hacks on this site are shared with you under a Creative Commons Attribution-ShareAlike 4.0 International licence. This allows you (with attribution) to adapt content for your own use, although we do ask you to then also allow others to have equal access to anything you develop. More details of this licence can be found on the Creative Commons website.


We do not claim that this is an exhaustive set of strategies, shortcuts, or tips for running an SSP. What we do suggest is that Harm Reduction Hacks offers down-to-earth, practical information for being a better leader, starting and running an SSP, and providing syringe access services. We feel we can say this with confidence because the Hacks are based on interviews with, and the experiences of, literally generations of people who have been doing harm reduction work.

Please note that nothing in this guide should be construed as legal advice. Please consult an attorney local to your area to ensure your program is in compliance with all local, state and federal regulations that apply to your situation. 

Harm Reduction Hacks site design and implimentation by Nigel Brunsdon

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